BizCrush Event Host Setup Guide
5
min
BizCrush
Growth
Host global conferences, seminars, and multilingual events seamlessly without expensive equipment or live interpreters.
With just the BizCrush app, you can manage real-time interpretation, live subtitles, AI summaries, and instant sharing in one place.
This guide walks event hosts through the entire process, from pre-event setup to live execution, so your session can run smoothly from start to finish.
1. What BizCrush Offers at Your Event
BizCrush captures spoken audio in real time, converts it to text, translates it into your selected language, and displays it as subtitles on screen.
For the Host: Presenter’s Screen
BizCrush allows hosts to display live subtitles directly over their presentation screen using Overlay Subtitle Mode.
Subtitles stay visible even when you switch between slides, browsers, or other apps.
You can also customize the subtitle display based on your event setup, including:
Original + Translation
Original only
Translation only
Font size
Number of subtitle lines
For Attendees: Audience Devices
Attendees can simply scan a QR code or click a shared link to view live transcripts and translations in their own browsers.
No app installation or sign-up is required for attendees.
BizCrush also supports Live Audio Translation, allowing attendees to listen to translated audio in real time. For the best experience, personal earphones are highly recommended.
Language Support
BizCrush supports 45 languages in total.
Speech Recognition can recognize up to 3 spoken languages simultaneously.
Real-time Translation can output up to 2 translated languages simultaneously.
2. Pre-Event Preparation Checklist
To ensure a smooth event, please complete the following steps before event day.
Host Preparation Checklist
Create BizCrush accounts for the host and any co-hosts.
Install the Desktop App on Windows or macOS.
Decide on your spoken language and translation language.
Register custom keywords, such as event jargon or presentation materials.
Assign co-hosts if staff members will help manage the session.
Run a dry run to test subtitle mode in advance.
Create an Account
Search for “BizCrush” on the App Store or Google Play and download the app.
You can sign up easily using Google, Apple, or email.
Install the Desktop App
Go to bizcrush.ai and click Download PC Version to install the desktop app.
Real-time Overlay Subtitles are only available on the Desktop App.
3. Setting Up Real-Time Subtitle Modes
First, choose the subtitle display method that best fits your venue’s screen setup.
Feature | Overlay Subtitles | Presentation Mode |
|---|---|---|
What it is | A semi-transparent subtitle window that floats over your slides. | A dedicated, full-screen subtitle view. |
Best for | Small events with one main screen or projector. | Medium-to-large events with a separate screen dedicated to subtitles. |
Requirements | BizCrush Desktop App must be running. | Any web browser through a share link. |
Pros | Stays on top of everything and can be freely resized and repositioned. | No app installation needed on the display device. Just open the link. |
Common Setup Steps
Complete these steps on the presenter’s desktop computer on the day of the event.
Step 1. Create a Meeting and Start Recording
From the home screen, click the microphone icon to create a new meeting room and start recording.
Step 2. Open Language Settings
As soon as the meeting starts, the Live Transcript panel opens.
Click the globe icon at the top of the panel to open language settings.
Step 3. Select Spoken and Translation Languages
You can manage both transcription and translation settings here.
Select the language the speaker will use and the language you want to display on screen.
A. Overlay Subtitle Setup
Follow these steps if you want subtitles to float over your presentation slides.
Step 4. Open the Overlay Subtitle Menu
Click the subtitle icon at the top right of the Live Transcript panel to open the Overlay options.
Step 5. Customize Overlay Settings
Adjust the options below to fit your screen size and event environment.
Display
Transcript + Translation
Transcript only
Translation only
Size
Small
Medium
Large
Extra Large
Height
2 lines
3 lines
5 lines
Unlimited
Step 6. Adjust Overlay Position
Once configured, turn on the Overlay toggle.
The subtitle window will appear on your screen. You can drag and drop it to any location.
For large projectors, we recommend Large text and 3 lines.
For smaller monitors, Medium text and 2 lines usually work best.
Step 7. Close Subtitles
When you no longer need subtitles, hover over the subtitle window and click the X button to close it.
B. Presentation Mode Setup
Follow these steps if you have a separate monitor, projector, or browser window just for subtitles.
Step 1. Create a Meeting and Start Recording
Just like Overlay Mode, click the microphone button on the home screen to start a meeting.
Step 2. Copy the Share Link
Click Share Meeting.
Then click Copy Link.
Step 3. Open the Share Link in a Browser
Open a web browser on the device connected to your dedicated subtitle screen.
Paste the copied link into the browser’s address bar.
Step 4. Open the Presentation Menu
Once the live transcript page loads, click the Presentation button in the top right corner to open the settings panel.
Step 5. Configure Subtitle Settings
Adjust the settings in the panel to fit your venue.
You can configure options such as display mode, language, and subtitle layout.
Step 6. Launch Presentation Mode
Once you are done configuring the settings, click the Present button at the bottom.
A dedicated subtitle screen will launch, and real-time translated text will appear as soon as audio is recognized.
Step 7. Enter Full-Screen Mode
For a cleaner display on the venue screen, switch your browser to full-screen mode so the address bar disappears.
For Chrome on Windows or macOS, press F11.
For Safari on macOS, press Control + Command + F.
In Safari, uncheck Always Show Toolbar in Full Screen in the View menu so the top bar does not block the subtitles.
4. Assigning Co-hosts
If the host needs to focus only on presenting, you can delegate meeting management to your staff by assigning them as co-hosts.
Co-hosts must create a BizCrush account before the event.
What Co-hosts Can Do
Co-hosts can:
Edit live transcripts
Start or stop recording
Change meeting names
Assign speaker labels
Generate and send follow-up emails
How to Assign a Co-host
Open the side menu in the top right corner.
Select Add Participant.
Enter your staff member’s email address to invite them.
Long-press or click and hold the invited user’s name for 3 seconds to open the Co-host menu.
Select Add to Co-Hosts.
5. Registering Custom Keywords
Pre-registering industry jargon, proper nouns, acronyms, and event-specific terms can significantly improve speech recognition and AI summary quality.
How to Manage Custom Keywords
Open the side menu in the meeting room.
Click Manage Context at the bottom.
Choose your preferred method.
Upload PDF File
Upload your presentation deck, event agenda, or briefing document.
BizCrush AI will automatically extract key terms from the file.
Add Note
Type specific words directly into the Enter keyword field and click Confirm.
Focus on unique proper nouns such as event names, speaker names, company names, product names, and specific acronyms.
Examples include GSKA, K-Fest, or other terms that may not be recognized correctly without context.
6. Sharing Subtitles with Attendees
BizCrush allows attendees to view subtitles directly on their own smartphones without downloading any app.
There are two different QR codes depending on the experience you want to provide.
Feature | Meeting Room QR | Presentation Mode QR |
|---|---|---|
Where to find it | Bottom toolbar > Share options | Presentation Settings > Show QR |
What attendees can do | Change translation languages, view summaries, access full transcript history, and use Live Audio Translation. | View only the exact subtitles shown on the main projector. |
Best used when | Attendees need to select their own native language or listen to translated audio. | Attendees sitting far from the screen want a mirrored subtitle view on their phones. |
How to Share the Meeting Room
Click the Sharing Menu.
Copy the link to send by email or chat, or display the generated QR code on screen for attendees to scan.
A good practice is to place this QR code on your opening presentation slide or print it on flyers at the venue entrance.
Attendee Screen
When an attendee scans the Meeting Room QR code or joins through a shared link, the attendee screen appears in their browser.
Attendees can switch between the Live, Summary, and Transcript tabs to view the content.
They can also select the original text, translation, and display format in their preferred language.
When they select a preferred language using Live Audio Translation, translated audio plays in real time.
Attendees can stay connected for up to one hour after the meeting ends.
How to Share a Presentation
When attendees scan the Presentation Mode QR code, they are directed to a dedicated subtitle viewer.
This view is read-only and mirrors the subtitles shown in Presentation Mode.
To enable access, turn on Show QR in the settings panel.
Attendees can scan the QR code to view subtitles in a browser on their preferred device.
Attendee Access Screen
When an attendee scans the Presentation Mode QR code, the attendee access screen appears.
They are redirected to the dedicated subtitle viewer in their browser.
They cannot adjust settings such as language.
They can only view the same subtitles shown on the main screen, exactly as they appear in Presentation Mode.
7. Event Day Checklist and Troubleshooting
Use this checklist before the session begins.
Pre-Session Checklist
Desktop App launched and logged in.
Meeting created, and recording started.
Spoken language and translation language confirmed.
Custom keywords registered.
Overlay turned on and positioned, if using Overlay Mode.
Share link or QR code tested and displayed for attendees.
Microphone audio checked by speaking into the venue mic and confirming that the text appears.
Common Issues and Solutions
“The microphone is blocked, or no text is appearing.”
Go to your computer’s OS settings, then open Privacy or Security settings and check Microphone permissions.
Make sure BizCrush has permission to access your microphone.
Also, move the laptop or phone closer to the venue speakers or the presenter.
“Overlay subtitles are not showing up.”
Make sure you are using the Desktop App.
Overlay subtitles do not work on the mobile app or web browser version.
Also, check that the Overlay toggle is turned on in the settings.
“Presentation Mode is not working.”
Make sure the meeting is actively recording on the host device.
If the link was opened before recording started, refresh the browser page.
“Accuracy drops because the venue is too noisy.”
BizCrush uses AI noise cancellation, but physical placement still matters in highly reverberant rooms.
Place the recording device as close as possible to the PA speaker output or the presenter.
“I have privacy concerns about recording.”
Click the padlock icon in the bottom toolbar to turn on Privacy Mode.
When Privacy Mode is enabled, no voice data or transcripts are saved to your device or BizCrush servers.
Only real-time translation will function.
Need Help?
If you have any questions or need technical support for your event, please contact us anytime at:
